This Policy explains how Áthlima Sport (“Áthlima Sport,” “we,” “us,” or “our”) collects, uses, discloses, retains, and protects personal information when you use www.athlimasport.org (the “Website”), communicate with us, or otherwise interact with us through the Website.

This Policy is intended to comply with applicable U.S. federal and state privacy and data-protection laws, including, where applicable, the U.S. Children’s Online Privacy Protection Act of 1998 (“COPPA”), the Virginia Consumer Data Protection Act (“VCDPA”), and other applicable privacy and consumer-protection laws. This Policy does not create rights beyond those provided by applicable law.

1. Definitions and Interpretation

Áthlima Sport: means Áthlima Sport, a company incorporated in the United States of America with the Commonwealth of Virginia (ID: 11777404), located at 107 S West St., #537, Alexandria, VA 22314, USA.
Cookie: means a small text file placed on your device when you visit certain parts of Website. Cookies and similar technologies may support Website functionality, remember preferences, and analyze usage.
Personal Information (or Personal Data): means any information that identifies, relates to, describes, or can reasonably be linked, directly or indirectly, to an identified or identifiable individual, as defined under applicable privacy and data protection laws. Personal Information includes all information you submit to the Website.
Sensitive Personal Information: means, where applicable under law, categories of personal information requiring heightened protection. We process Sensitive Personal Information only as permitted by applicable law and, where required, with consent.
User / Users: means any third party that accesses the Website and is not employed by Áthlima Sport and acting in the course of their employment.
Website: means www.athlimasport.org and any sub-domains unless expressly excluded by their own terms or privacy notices.

2. Personal Information We Collect

We may collect the following categories of Personal Information, depending on how you use the Website and the choices you make:

•   name;
•   job title, profession, organization, or affiliation where voluntarily provided;
•   contact information such as email address and telephone number;
•   information contained in inquiries, feedback, or other communications you send to us;
•   financial information such as credit / debit card numbers or payment-related information; complete payment card  numbers are not stored on Áthlima Sport’s own systems, as described in Section 6;
•   IP address, browser type and version, operating system, device information, and approximate location derived from IP address;
•   referring URL, pages viewed, navigation paths, and other Website usage information;
•   Cookie and analytics information; and
•   any other Personal Information you voluntarily provide to us or that is collected as described at or before the time of collection.
 

We seek to limit collection to Personal Information that is adequate, relevant, and reasonably necessary for the disclosed purposes.

3. How We Use Personal Information

We use Personal Information only for reasonably necessary and compatible purposes that we disclose when or before the information is collected, including to:

•   provide, operate, maintain, secure, and improve the Website;
•   respond to inquiries, requests for information, and other communications;
•   provide information about Áthlima Sport and our activities when requested;
•   conduct analytics, quality assurance, and Website improvement, subject to applicable law;
•   send marketing or informational communications where permitted by applicable law and, where required, with your consent;
•   detect, prevent, and investigate fraud, security incidents, misuse, and other unlawful activity;
•   comply with legal obligations and respond to lawful requests from governmental authorities; and
•   carry out other purposes disclosed to you at or before collection or otherwise permitted by applicable law.
 

We may disclose Personal Information, as reasonably necessary, to service providers and processors that provide website hosting, communications, analytics, security, information technology, payment processing, and other business services; professional advisers; affiliates or entities under common ownership or control; governmental authorities or courts where required or permitted by law; parties involved in a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, or similar transaction; and other third parties when you direct us to disclose information or otherwise consent.
We do not sell Personal Information for monetary consideration unless we expressly disclose that practice and provide any opt-out rights required by applicable law. We do not use Personal Information for targeted advertising unless such processing is disclosed and any legally required opt-out mechanism is provided.
law.

4. Legal Basis for Processing

Where applicable law requires a stated legal basis for processing, we rely on one or more of the following: your consent; compliance with a legal obligation; steps taken at your request; and our legitimate interests in operating, maintaining, securing, evaluating, and improving the Website and responding to communications, balanced against your privacy interests. Where consent is required by applicable law, we will obtain consent before processing the applicable Personal Information. You may withdraw consent where permitted by law; withdrawal will not affect the lawfulness of processing that occurred before withdrawal.

5. Third-Party Websites and Services 

Áthlima Sport may engage trusted third-party service providers to help operate, maintain, secure, analyze, and improve the Website. Any Data used by such parties is used only to the extent required by them to perform the services that Áthlima Sport requests. Our service providers are contractually or otherwise legally required to use personal information only for the purposes for which it was disclosed, to protect it using appropriate security measures, and to comply with applicable privacy and data protection laws. We do not authorize our service providers to use or disclose your personal information for their own independent marketing or other unrelated purposes, except as permitted or required by applicable law. We may use third-party technologies including hosting, communications, analytics, and security services. The providers and technologies actually used by the Website should be identified in our Cookie Policy where appropriate. Third-party websites linked from our Website are governed by their own privacy practices.

6. Payment Information

Payments are processed through Stripe, Inc. and, where applicable, Áthlima Sport’s integrated payment processing. Áthlima Sport does not store complete payment card numbers on its own systems. Use of payment features is also subject to the applicable payment processor's own privacy policy and terms.

7. Cookies

The Website uses Cookies and similar technologies to operate core functionality, remember preferences, and analyze usage. Details on the categories of Cookies used, their purposes, retention periods, and how to manage your preferences are set out in our separate Cookie Policy. Where applicable law or our cookie-management practices require consent before using non-essential Cookies or similar technologies, we will obtain that consent through an appropriate consent-management mechanism.

8. Changes of Business Ownership and Control

In the event of a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, or similar transaction, Personal Information may be transferred as part of that transaction, subject to applicable law. Where required by applicable law, we will provide notice of material changes to our privacy practices and honor applicable consumer rights.

9. Your Privacy Rights 

Where applicable law provides privacy rights, you may have the right to confirm whether we process your Personal Information and access it; correct inaccuracies; request deletion subject to applicable exceptions; obtain a portable copy where required by law; and opt out of targeted advertising, sale of Personal Information, or qualifying profiling where applicable.
To exercise applicable rights, contact us at privacy@athlimasport.org. We may take reasonable steps to authenticate your identity before completing a request. We will respond to authenticated Virginia consumer rights requests without undue delay and generally within 45 days, subject to the applicable statutory extension for reasonably necessary additional time. If we deny a request, we will provide information about our appeal process. Virginia appeals will be handled within the time required by applicable law.
Where the VCDPA applies, we will respond within the periods required by law and provide an appeal process where required. We will not discriminate against you for exercising privacy rights to the extent prohibited by applicable law.

10. Your Right to Withhold Information

You may access the Website without directly providing Personal Information to us. However, some Personal Information may be necessary to process a transaction, respond to communication, provide a requested Service, authenticate a user, or comply with legal obligations. If you do not provide information that is reasonably necessary for those purposes, we may be unable to provide the applicable service or functionality.
You may decline to provide information requested in connection with an inquiry, but doing so may prevent us from responding to or fulfilling that request. You may restrict your browser’s use of Cookies; see our Cookie Policy for more information.

11. Security

We maintain administrative, physical, and technical safeguards designed to protect Personal Information against unauthorized access, alteration, disclosure, or destruction. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

12. Children's Privacy 

The Website is intended for a general audience and is not directed to children under 13. We do not knowingly collect Personal Information online from children under 13 without obtaining verifiable parental consent where required by COPPA or other applicable law. If we learn that we have collected Personal Information from a child under 13 in circumstances requiring parental consent and consent was not obtained, we will take reasonable steps to delete the information as required by applicable law.

13.Retention and Deletion

We retain Personal Information only for as long as reasonably necessary to fulfill the purposes for which it was collected, respond to communications, maintain appropriate business records, resolve disputes, enforce agreements, prevent fraud or abuse, comply with legal obligations, and otherwise as permitted by applicable law. When Personal Information is no longer reasonably necessary for a permitted purpose, we will delete it, de-identify it, or securely dispose of it, subject to applicable legal, accounting, security, backup, and other legitimate retention requirements.

14. Direct Marketing and Communications

We may send administrative or service-related communications when necessary to respond to a request or administer the Website. We may send promotional or marketing communications where permitted by applicable law. You may opt out of promotional email communications using the unsubscribe mechanism included in the communication or by contacting us.

15. Changes to This Policy

Áthlima Sport reserves the right to change or update this Privacy Policy as necessary or as required by law. We will post the updated Policy on the Website and update the “Last Updated” date. If we make a material change to our privacy practices, we will provide additional notice where required by applicable law.

16. Contacting Us

If you have questions regarding this Privacy Policy or wish to exercise an applicable privacy right, contact us at privacy@athlimasport.org.